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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - Award - OA4 Policies & Procedures 2006
- YEAR CREATED: 2006
- ENTITY TYPE: K-12
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document contains excerpts from various policies and procedures of the Douglas County School District Re. 1 in Castle Rock, Colorado.
The first excerpt discusses the requirements for purchasing specific products or using specific vendors. It states that detailed information must be provided to support purchases from a single vendor, including identifying unique features of the requested product and explaining why other similar products will not meet the district's needs. Evidence of past maintenance or service problems or benefits must also be provided. All requests for purchases from a single vendor must be approved by the local site administrator or budget holder and the purchasing department.
The second excerpt pertains to vendor relations, sales calls, and demonstrations. Vendors must obtain prior authorization from the Purchasing Department before contacting or visiting any school or staff member. The Superintendent has the authority to bar any person from using school facilities for sales purposes if it is deemed contrary to the best interests of the students or the district. Teachers and employees are not allowed to use school time for interviews with commercial agents, and if permission is granted for sales representatives to meet with school staff, it should not interfere with the school program.
The third excerpt outlines the procedures for disposing of surplus and abandoned real property and equipment, materials, and supplies. Surplus real property may be sold if it is not needed for any authorized purpose, and an appraisal or reasonable value determination must be made before sale. The Board may establish a minimum selling price and approve the terms and conditions of the sale. Equipment, materials, and supplies that are no longer required by the district may be disposed of, either by offering them to charitable organizations or by selling them. The method of disposal depends on the fair market value of the items, with those valued at less than $1,000 being sold at the superintendent's discretion and those valued at $1,000 or more requiring advertising and approval from the Board.
The fourth excerpt addresses staff conduct and their responsibility to observe rules of conduct established by state law and district policy. It specifically mentions the prohibition of carrying or possessing dangerous weapons on district property, the requirement to report child abuse, and the responsibility to prevent and report harassment and discrimination based on race, color, religion, national origin, ancestry, sex, or disability. This includes offensive verbal, written, or physical conduct based on or directed at a person's national origin.
Overall, the document provides information on purchasing procedures, vendor relations, property disposal, and staff conduct policies within the Douglas County School District Re. 1. It also emphasizes the importance of preventing and addressing harassment and discrimination based on national origin.