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Document
RFP -Compensation Study, 2023
Year Created: 2023
DOCUMENT
POL - Personnel - Purchasing Director Position Description 2004
- YEAR CREATED: 2004
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Professional Services
The document provides information about three different positions within the Purchasing Department of the City of Coral Gables.
The first position mentioned is the Buyer, who is responsible for obtaining bids, expediting deliveries, processing payments to vendors, preparing and disseminating formal bids, placing orders, checking on back-ordered items, preparing reports, and performing other duties as required. The Buyer should have knowledge of purchasing principles, methods, and procedures, as well as legal requirements governing City purchases. They should also have good communication skills and be familiar with word processing and spreadsheet software.
The second position mentioned is the Inventory/Buyer Specialist, who performs technical, clerical, and accounting duties in the Purchasing Department. This includes maintaining the inventory control system, processing charges to City departments, ordering supplies, conducting spot inventories, summarizing monthly transactions, auditing stock levels, and serving as a backup to the Storekeeper. The Inventory/Buyer Specialist should have knowledge of purchasing and stockroom methods and procedures, inventory record keeping, and buyer practices. They should also be able to operate forklifts and City vehicles, communicate effectively, and have a high school diploma or equivalent.
The third position mentioned is the Contract Specialist, who performs administrative and technical duties in the Purchasing Department. This includes processing and maintaining City contracts, reviewing specifications, verifying paperwork and compliance with insurance and legal requirements, administering bid and RFP processes, communicating with department directors and service providers, developing and implementing procedures, writing reports and correspondence, and maintaining detailed records and files. The Contract Specialist should have knowledge of purchasing practices and procedures, laws, insurance requirements, and City policies related to contracted services and bid processing. They should also have skills in organization, oral/written communication, and be familiar with spreadsheets, word processing, and windows software. The minimum qualifications for this position include a high school diploma or GED and four years of responsible purchasing experience.
Overall, the document provides detailed information about the responsibilities, qualifications, and skills required for each of the three positions within the Purchasing Department of the City of Coral Gables.