DOCUMENT

POL - School Properties - Surplus Disposal of Items Procedures 2001

  • YEAR CREATED: 2001
  • ENTITY TYPE: K-12
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document outlines the procedures for the disposal of items and properties in the Douglas County School District in Castle Rock, Colorado. The document specifies the classification and disposal methods for surplus items based on their resale value. Items with no resale value can be offered to charitable and civic organizations or disposed of efficiently without Board approval. Items with a resale value of less than $1,000 can be disposed of by the superintendent or designee at the most advantageous price without specific Board approval. Items with a resale value of $1,000 or more must be advertised for sale in a newspaper and sold to the highest bidder with Board approval. However, the Board has the authority to waive the competitive bidding requirement and authorize the sale or disposition of such property on approved terms and conditions if it serves the best interests of the District. Regarding real property, the Board can declare it as surplus and sell it if it is not needed for any authorized purpose in the foreseeable future. If the property is sold to a state agency or political subdivision, it is not necessary to prove that it may not be needed. The Board must determine the reasonable value of the property through appraisal and establish a minimum selling price. Surplus real property can be sold with approved terms and conditions, and a legal description must be provided. The Board also has the option to lease school property pending its sale or if it is temporarily not needed. For equipment, materials, and supplies that are no longer required by the District, the superintendent or designee is responsible for their disposal when it is determined that they will not be useful in the foreseeable future.
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