DOCUMENT

POL - PURCHASING DEPARTMENT MISSION STATEMENT

  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a mission statement from the Purchasing Department of the City of Natchitoches in Louisiana. The document outlines the typical procedures involved in acquiring items and services for the city, which can vary depending on the organization's structure and level of computer sophistication. The steps listed include recognizing the need, describing the need, identifying and studying available suppliers, selecting a supplier, preparing and issuing requisitions and purchase orders, following up on orders, receiving and inspecting goods, reviewing and evaluating invoices, and closing the order. The document also emphasizes the ethical principles that should govern the conduct of every person employed by the city's procurement or materials management organization. These principles include being fully in accord with professional principles, believing in the dignity and worth of the services rendered, maintaining honor and integrity in all relationships, avoiding personal profit obtained through misuse of relationships, avoiding conflicts of interest, not accepting gifts or gratuities from suppliers, keeping the organization informed of problems and progress, preserving integrity as a professional manager, handling personnel matters on a merit basis, dispensing no personal favors, and supporting the aims and objectives of the National Institute of Governmental Purchasing. The City of Natchitoches also subscribes and operates in accordance with The Louisiana Public Bid Law and has a central purchasing system in place. The document provides information on where to review the relevant documents and states that purchasing should be in accordance with applicable state law, council policy, and administrative requirements.
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