DOCUMENT

POL - Accreditation - Technology Plans for Purchasing 2003

  • YEAR CREATED: 2003
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides information about two projects in the Department of Information Technology in Virginia. The first project is focused on web-enabling the County's mainframe data and screens by integrating them with a web-based graphical user interface (GUI) software. This will make the County's corporate information systems, such as the County and Schools Purchasing System (CASPS) and Financial and Accounting Management Information System (FAMIS), more user-friendly and efficient. The project has already purchased the necessary integration software and will initiate projects in March 2002 to identify and select CASPS and FAMIS processes to be web-enabled. The project will also prioritize processes to streamline and improve their functionality. The estimated project cost is $400,000, with the County providing $220,000. The second project aims to upgrade the commodity service codes used in the Department of Purchasing and Supply Management. It will automate the vendor registration process and provide a web-based online bidding system. The project will replace the outdated Fairfax County Identification Number (FCIN) stock numbering scheme with a universally recognized commodity/service code. This will allow vendors to self-register and maintain their vendor records, as well as receive bid opportunities directly and submit electronic bids. The project will improve communication with registered vendors and increase competition for County/FCPS requirements. The project has already conducted an analysis of FCINs in CASPS files and purged unused FCINs. Overall, both projects aim to enhance the efficiency and user-friendliness of the County's information systems and procurement processes.
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