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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - OA4 P-Card Policy Example 1999
- YEAR CREATED: 1999
- ENTITY TYPE: County
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document is a procedural memorandum outlining the guidelines and procedures for the use of the County Procurement Card. It provides detailed information on various aspects of the procurement card program.
The document covers the steps involved in setting up and using the procurement cards, including the roles and responsibilities of the Department of Procurement and Supply Management (DPSM), the agency, and the bank. It highlights the importance of training sessions for cardholders and provides information on how to access the training materials.
Additionally, the document discusses the application process for obtaining a procurement card, including the required forms and documentation. It emphasizes the need for internal control procedures to ensure proper usage and accountability.
One notable guideline mentioned in the document is regarding the signature on the card. It states that, contrary to the space provided on the back of the card, the cards should generally not be signed.
The document also outlines the procedures for reconciling records and making payments using the procurement cards. It emphasizes the importance of accurately documenting transactions and maintaining proper records.
Furthermore, the document highlights the importance of audits to ensure compliance with the established procedures. It provides guidance on conducting internal audits and suggests the development of agency-specific internal control procedures.
Overall, the document serves as a comprehensive guide for agencies and cardholders on the proper use of the County Procurement Card, emphasizing the need for adherence to internal control procedures and accountability.