DOCUMENT

POL - OA4 Policies & Procedures Manual Example 2002

  • YEAR CREATED: 2002
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document is a purchasing resolution adopted by the Fairfax County Board of Supervisors in July 2002. It provides guidelines and procedures for the selection, negotiation, and award of professional and consultant services contracts in the county, including contracts for architectural or professional engineering services related to construction projects. The document outlines the process for appointing a Selection Advisory Committee (SAC) to recommend professional services firms to be retained by the county. The SAC is composed of staff personnel and a member of the Department of Purchasing and Supply Management (DPSM) or other authorized agency. The Director of DPSM or other authorized agency reviews the SAC recommendation and recommends the selected firms to the County Executive, Board of Supervisors, and School Board for contracts exceeding $100,000, or construction management contracts in accordance with the Virginia Public Procurement Act (VPPA). For contracts with a compensation estimate of less than $30,000, the Director of the funded agency or FCPS Department Head appoints a SAC to recommend professional services firms. The agency director or department head should solicit at least four potential offerors, utilizing available lists and known sources. The document also discusses the selection, negotiation, and approval process for professional services contracts. The SAC evaluates current statements of qualifications and performance data on file with the county, as well as submissions from other firms. The SAC selects at least two qualified firms based on various factors, including personnel capabilities, past performance, ability to meet requirements, workload, and equitable distribution of contracts. DPSM or other authorized agency negotiates a proposed contract with the highest qualified firm, and if satisfactory terms cannot be reached, negotiations proceed with the next qualified firm. The proposed contracts for professional services exceeding $100,000, or construction management contracts in accordance with the VPPA, are submitted to the Board of Supervisors and/or School Board for approval, while contracts below $100,000 are approved by the Director of DPSM or other authorized agency. The document also includes provisions for cost-plus-a-fixed-fee contracts, truth-in-negotiation certification, and adjustments to contract prices based on inaccurate or incomplete information. It emphasizes that contracts for architectural or professional engineering services related to construction projects may be negotiated for multiple projects in accordance with the Virginia Public Procurement Act. Overall, the document provides a comprehensive framework for the procurement of professional and consultant services in Fairfax County, ensuring transparency, fairness, and accountability in the selection and award process, particularly for contracts related to construction projects in accordance with the Virginia Public Procurement Act.
MEMBERS ONLY DOWNLOAD
Advertisement

Similar Documents

Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
Document
ACCRED - Award - NIGP Innovation Award 2009
Year Created: 2009
Document
ACCRED - OA4 P-Card Policy Example 2000
Year Created: 2000