DOCUMENT

POL - Vendors Guide to Purchasing 2003

  • YEAR CREATED: 2003
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides information about the procurement process and regulations followed by the Purchasing Bureau of Baltimore County. The main objective of the bureau is to secure needed products and services for using agencies at the lowest possible cost while ensuring quality, quantity, and timely delivery. The bureau aims to keep the county informed about market conditions and opportunities, seeks new sources and improved products, and adopts the latest procurement techniques to achieve the best value for public funds. The document also mentions the importance of representing the county to the business community, promoting competition, and administering programs openly, uniformly, and fairly. The document provides contact information for the Purchasing Bureau and encourages individuals to make their first call to the bureau for any inquiries or consultations. The business hours of the bureau are mentioned as Monday to Friday from 8:30 a.m. to 4:30 p.m. Insurance requirements are highlighted, stating that all services and construction contracts must have insurance certificates of general liability, workers' compensation, and automobile liability naming the county as an additional insured. The document outlines the procurement regulations based on the value of purchases. Small purchases up to $1,000 are made directly by using agencies with payment through procurement cards. Open market purchases ranging from $1,001 to $5,000 are made by the Purchasing Bureau using price records or by contacting suppliers. Informal bids between $5,001 and $25,000 require written quotations from at least three bidders, while formal bids over $25,000 require sealed bids and public notice. Capital improvement contracts have additional requirements, including pre-qualification through a contractor's qualification questionnaire. The document also provides steps for vendors to receive solicitations, which include contacting the buyer, filling out a Vendor Registration Form, and meeting with the buyer(s) of the relevant commodity or service.
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