DOCUMENT

PROCEDURE - Central Supply SOP Manual 2005

  • YEAR CREATED: 2005
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document is a set of standard operating procedures for the Central Supply and Surplus Division of the Broward Sheriff's Office. It provides instructions and guidelines for various tasks and processes related to mail handling, postage machine operation, opening US mail, emergency plans, and forms/checklists. The document outlines the procedures for receiving and delivering mail, including small and large items. It explains how to operate the postage machine, including turning it on, entering the code, printing receipts, and turning it off at the end of the day. The scale is also described, with instructions on how to weigh mail and print tape for attaching to envelopes. There are specific instructions for handling different types of mail, such as international mail, mass mailing, heavy mail, and urgent mail. Certified mail is processed normally and not pre-sorted. The document also mentions the procedure for opening US mail, which involves scanning the mail, opening it in a separate location, and sorting it in the mail room. Suspicious mail is not opened and may be investigated by the SID. The document includes an emergency plan for hurricane response. It states that the property manager will ensure necessary materials are available to secure equipment, and staff will secure the office by turning off and unplugging electrical equipment and covering certain equipment with polypropylene sheeting. The Central Supply staff will prepare and distribute hurricane supplies and a staff member will remain in the Public Safety Building to distribute supplies. Staff will be relieved from duty until the danger has passed and will be notified when to return to work. Lastly, the document lists various forms and checklists that are used in the Central Supply and Surplus Division, including uniform and equipment use agreement, authorization for uniform fitting, tangible property transfer, disposal of tangible property, sub-custodian authorization form, requisition for office supplies and printed forms, hold/harmless agreement, and employee checkout list.
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