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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - OA4 Surplus & Scrap Reporting Procedures 2004
- YEAR CREATED: 2004
- ENTITY TYPE: County
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document provides information on the management and disposal of surplus real property and assets in Larimer County. It outlines the procedures to be followed when a department wants to sell surplus real property or receives inquiries about property. The document states that the Larimer County Facilities Director and Land Agent will review the documentation to determine if the property can be used by another department. If not, an appraisal will be done, and the County Attorney will be consulted to determine the best method of disposition. If advised to sell the property, the sale will be completed through the County's contract real estate broker, and the deed will be conveyed by the Board of Larimer County Commissioners. The proceeds from the sale will go back to the fund that purchased the property or the General Fund if the fund cannot be determined.
The document also mentions the dismantlement of assets, which can be accomplished by removing parts or partially or totally dismantling the asset. Dismantlement must be reported to Property Management. Trade-in of capital outlay items is allowed if it provides an economic advantage to the County, and Property Management should be consulted before making trade-in arrangements. Loss, destruction, or theft of assets must be reported to Property Management and the Risk Management Department. Donation of County assets to outside agencies must be authorized by the Board of Larimer County Commissioners, and a Capital Outlay Disposal form must be submitted to Property Management.
The document also mentions that departments are responsible for following Larimer County Policy and Procedure or the provisions of their grantors, whichever is more restrictive, in terms of grant compliance. It states that computer equipment with a value below $5,000 will be tracked by the Information Management Systems Department.
The document concludes with information on fixed asset tracking, stating that equipment barcodes are scanned using a handheld scanner, and the scanned records are reconciled with the actual inventory using an Access database.