DOCUMENT

POL - Accreditation Criteria: Disposal of Items Procedures 2006

  • YEAR CREATED: 2006
  • ENTITY TYPE: Chapter
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a memorandum from the Director of Purchasing and Materials Management, Louis Moore, to administrators, chiefs, and department directors regarding the disposal of surplus assets in the city. The purpose of the memorandum is to clarify the procedures for documenting and disposing of surplus assets, with the aim of improving consistency, asset tracking, and identification of disposal destinations. The memorandum states that all declared surplus assets, except for specific exceptions, must be sent to the Consolidated Inventory Warehouse for disposal. The document outlines the procedures that department fixed assets coordinators and warehouse staff must follow. These procedures include transferring complete PC systems to the ICS department for determination of reuse or disposal, sending surplus assets to the warehouse with two copies of the Fixed Asset Report, providing detailed information about the asset and its condition on the report, obtaining necessary approvals and signatures, making copies of the report, attaching copies to the asset, and sending it to the warehouse. The warehouse staff receiving the asset must document its placement, sign the reports, and submit them to the Warehouse Supervisor for disposal and entry in the Fixed Assets System. Once the asset is disposed of, the Warehouse Supervisor returns the receipt copy of the report to the coordinator, which acknowledges receipt and identifies the method of disposal. The document specifies that these procedures apply to surplus handled by the Consolidated Inventory Warehouse and do not apply to other specific cases. The memorandum concludes with contact information for any questions regarding the procedures.
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