DOCUMENT

POL - Accreditation: Lease/Buy Analysis 2006

  • YEAR CREATED: 2006
  • ENTITY TYPE: Chapter
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a Request for Proposal (RFP) for the lease or purchase of desktop and laptop PCs, accessories, and peripherals by the City of St. Petersburg in Florida. The document outlines the requirements and instructions for potential offerors to submit their proposals. The document includes several sections, starting with Section A which requires background information about the firm, including its size, organizational structure, and license to do business in Florida. It also asks for information about the firm's experience in providing the goods and services proposed, as well as the qualifications of key personnel who will be assigned to the work. Additionally, financial statements for the past 24 months are required to demonstrate prudent management and a solid working capital reserve. Section B outlines the proposal requirements, including a detailed response to each section of the Scope of Work, a list of subcontractors and their roles, the method/product for duplicating the software profile for each PC, an asset tracking and lease expiration notification solution, and a fiducial solution to PC hardware price adjustments. Terms and conditions for maintenance agreements, purchase or lease of equipment, and equipment upgrade terms are also requested. Section C focuses on the cost proposal, requiring offerors to provide price information for components listed in Attachment I. Lease rates are to be provided separately, expressed as an annual rate plus or minus the London Inter-Bank Offering Rate (LIBOR). The document also mentions the City's preference for securing hardware prices from the State of Florida Contract pricing for PCs. Section D requires offerors to provide references of at least five organizations for whom they have provided similar services in the past 24 months. The document also includes instructions to offerors and general provisions. It states the intent of the RFP, the holding of a pre-proposal conference for clarification of specifications, the preparation and submission of proposals, the right to reject proposals, and the evaluation criteria for the proposals. The evaluation criteria include Proposal (45%), Cost (25%), and Financials. The tentative schedule for the solicitation is mentioned as Monday, July 23, 2001. Overall, the document provides a comprehensive outline of the requirements and instructions for potential offerors to submit their proposals for the lease or purchase of PCs and related equipment by the City of St. Petersburg.
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