DOCUMENT

POL - Accreditation: Policies and Procedures Manual - Purchasing 2006

  • YEAR CREATED: 2006
  • ENTITY TYPE: Chapter
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides detailed information on the process of processing invoices for payment in a company. It outlines the steps involved in matching vendor invoices with purchase orders and receiving reports, as well as the approval process by the requesting department. The document also includes instructions for vendors on how to prepare invoices for blanket purchase agreements, and for the receiving department on how to inspect items and verify invoice accuracy. Additionally, the document includes a chapter on quality assurance specifications. It explains the purpose and scope of specifications and provides definitions for terms used in the chapter. It outlines the responsibilities of the purchasing department and the requesting department in developing specifications. The document also includes policies related to specifications, such as the requirement to use a specific list of supplies or services unless authorized by the Purchasing Director or the director of the requesting department. The emphasis is on functional or performance criteria and the preference for purchasing standard commercial products. The document concludes with guidelines for developing purchase descriptions or specifications, including the essential characteristics to be included and the use of alternate specifications. Overall, the document provides a comprehensive guide to the invoice processing and quality assurance processes in the company, ensuring efficient and accurate payment processing and adherence to specifications.
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