DOCUMENT

POL - Award - OA4 Cost Savings Tracking Examples 2005

  • YEAR CREATED: 2005
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a Cost Savings Tracking Examples report from the Purchasing Department. The report provides information on cost avoidance achieved through various methods for different commodities/services. The report includes details such as the description of the commodity/service, the method used to accomplish cost avoidance, the date of savings, base price, actual purchase price, cost avoidance per unit, quantity ordered, net cost avoidance, estimated quarterly and annual cost avoidance, and the contribution of other staff or departments. The report also includes information on the present and former purchase order numbers, present and former vendors, and the reportable cost avoidance methods used. These methods include conscious development of a new source of supply, development of a new or improved blanket order/requirements contract, anticipation of price increases, consolidation of orders, negotiations in the competitive negotiation process, value analysis, utilizing County source instead of State contract, costs avoided through requirements contract, performing work in-house instead of hiring outside consultant/contractor, negotiation with low bidder when bid exceeds budget, privatization of services, negotiation on new sole source or emergency purchases, bid vs. sole source as conditions change, negotiation on existing requirements contracts or sole sources at renewal time, and detection of vendor overcharges through contract/PO compliance audit. The report also includes a recommendation and action section for approval or rejection of the cost avoidance, with corresponding dates. Additionally, there is a table showing the annual cost avoidance totals from FY87 to FY05, with the corresponding amounts for each fiscal year. The total cost avoidance amount for FY05 is $16,602,286.39.
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