DOCUMENT

POL - Purchasing Authority Documentation

  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document outlines the procedures and guidelines for the procurement of goods and services by a county government. It specifies the process for soliciting proposals, evaluating them, and awarding contracts. The document differentiates between contracts for general goods and services and contracts for professional services. For general contracts, proposals are solicited through a written request for proposal (RFP), and the county purchasing director selects the most qualified offerors based on the evaluation factors mentioned in the RFP. Negotiations are then conducted with the selected offerors, and the contract is awarded to the offeror with the best proposal. Price is considered but not the sole determining factor. If only one offeror is fully qualified or clearly more qualified than others, a contract may be negotiated and awarded to that offeror. For professional service contracts, the process is similar, but there is an emphasis on professional competence. The purchasing director engages in discussions with all qualified offerors, and negotiations are conducted with the offeror ranked first. If a satisfactory contract cannot be negotiated, negotiations move on to the offeror ranked second, and so on, until an advantageous contract is reached. The document also mentions the ability to cancel or reject proposals, the approval of contracts by the county attorney, the withdrawal of bids due to errors, the certification of sufficiency of appropriation, and the requirement for employees involved in procurement transactions to certify compliance with the procurement rules and regulations.
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