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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
MODL - OA4 Standardization Program Example 2002
- YEAR CREATED: 2002
- ENTITY TYPE: Authority: Transportation
- TYPE OF DOCUMENT: MODL - Model, Templates
- Management
- Policies and Procedures
The document is an application for NIGP (National Institute of Governmental Purchasing) accreditation by the Arizona Department of Transportation Procurement Group. The document includes various sections that discuss the preparation and content of specifications for procurement purposes.
The document defines a specification as a description of the physical or functional characteristics of a material, service, or construction item. It also includes requirements for inspecting, testing, or preparing the item for delivery.
The document further explains different types of specifications. These include brand name or equal specifications, brand name specifications, proprietary specifications, qualified products lists, specifications for common or general use items, and standard commercial materials.
The preparation of specifications is discussed, stating that they can be prepared by the Director, using agencies, or through contracts. In emergency situations, necessary specifications can be utilized without following the usual provisions.
The content of specifications is outlined, emphasizing the provision of alternate descriptions when multiple criteria can meet the state's requirements. It is recommended that specifications do not include solicitation or contract terms and conditions. If a specification for a common or general use item or a qualified products list has been developed, it should be used unless the State Procurement Administrator determines otherwise.
The document also discusses the use of brand name or equal specifications, brand name specifications, and qualified products lists. It provides guidelines for their utilization, including the identification of sources and the solicitation of potential suppliers.
Confidentiality of specifications and related documents is addressed, stating that they are generally available for public inspection unless permitted or required by law. Suppliers can request the confidentiality of trade secrets or proprietary data.
Overall, the document provides information on the types, preparation, content, and utilization of specifications in the procurement process, specifically within the Arizona Department of Transportation Procurement Group.