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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - OA4 Sole Source Authority 2002
- YEAR CREATED: 2002
- ENTITY TYPE: Authority: Transportation
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document is a section of the NIGP Accreditation Application for the Arizona Department of Transportation Procurement Group. It specifically discusses the regulations and procedures for sole source and emergency procurements.
Regarding sole source procurements, the document states that a using agency must prepare a written request that demonstrates the existence of a sole source condition and includes efforts made to determine the availability of other sources. The request must be signed by a designated official at the assistant director level or above. The Director must also provide a written determination that a sole source procurement is required, based on clear and convincing evidence that there is only one source for the required material or service. The procurement officer is then responsible for negotiating a contract advantageous to the state with the single supplier, using the state's terms and conditions unless an exemption is granted by the State Procurement Administrator.
In terms of emergency procurements, the document defines an emergency condition as a situation that creates an immediate and serious need for materials, services, or construction that cannot be met through normal procurement methods and seriously threatens the functioning of state government, property preservation or protection, or the health and safety of individuals. Emergency procurements are limited to the materials, services, or construction necessary to address the emergency need.
Overall, the document outlines the procedures and criteria for sole source and emergency procurements within the Arizona Department of Transportation Procurement Group.