DOCUMENT

MODL - OA4 Cost Savings Example 2002

  • YEAR CREATED: 2002
  • ENTITY TYPE: Authority: Transportation
  • TYPE OF DOCUMENT: MODL - Model, Templates
The document is an excerpt from the NIGP Accreditation Application of the Arizona Department of Transportation Procurement Group. It includes examples of cost-saving tracking in the procurement process. The document mentions that the Purchasing Agency reviews procurements made in conjunction with professional services to ensure compliance with procedures. Purchase orders issued against professional services contracts are reviewed by the appropriate contract officer on the Professional Services Team. If any items are found to be non-compliant, a Procurement Advisory is issued, which requires a response and corrective action if necessary. The document also states that the Purchasing Agency actively pursues cash discounts where available. Potential discounts are considered during the negotiation process, and all contractual discounts are input into the electronic purchasing system. These discounts are automatically calculated when payment is issued. The document includes a sample Discounted Vendors Table, which provides information on different types of discounts, their descriptions, discount percentages, number of days, and flags indicating whether the discount is applicable. Overall, the document highlights the steps taken by the Arizona Department of Transportation Procurement Group to ensure compliance with procedures in procurements involving professional services and their efforts to pursue cash discounts.
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