DOCUMENT

MODL - OA4 Checklist - Bid Opening 2002

  • YEAR CREATED: 2002
  • ENTITY TYPE: Authority: Transportation
  • TYPE OF DOCUMENT: MODL - Model, Templates
The document provides information about the bid opening process followed by the Arizona Department of Transportation (ADOT) Procurement Group. The document includes the policies and procedures for the bid opening process, as well as the responsibilities of the customer service representative, administrative assistant, and contract officer involved in the process. According to the document, when a bid arrives at ADOT Procurement, it is first time stamped. If a bid arrives without proper identification on the envelope, it is opened solely for identification purposes and a label with the necessary information is attached to the envelope. If a bid arrives via fax, it is not accepted in the formal bid process. If a bid is delivered unsealed, the delivery person is offered an envelope or paper to seal the bid before it is accepted and time stamped. Approximately 30 minutes prior to the scheduled bid opening, the administrative assistant verifies that all necessary documents are present in the bid folder. At the scheduled time, a sign-in sheet is placed for attendees to sign before the bid opening begins. The contract officer then announces the start of the bid opening and reads the name of each bidder and the total gross amount. The administrative assistant records this information on the bid abstract. After the bid opening, a copy of the bid abstract is posted in the front lobby, and the contract file and bids are delivered to the appropriate contract officer for evaluation. Overall, the document provides a detailed overview of the bid opening process followed by the ADOT Procurement Group, including the steps involved and the responsibilities of the personnel involved.
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