DOCUMENT

POL - Contract Quality and Performance Evaluator 2001

  • YEAR CREATED: 2001
  • ENTITY TYPE: Authority: Housing
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a Procurement Guideline (PG) for contract administration in Richland One, a school district in South Carolina. The purpose of the PG is to define the activities performed by District Purchasing officials after a contract has been awarded to ensure that both the District and the contractor meet the requirements of the contract. The document explains that contract administration involves obtaining supplies and services of requisite quality, on time, and within budget. It emphasizes the importance of skill and judgment in protecting the District's interests. The document highlights common weaknesses in contract administration, such as allocating more time to awarding contracts rather than administering existing ones, unclear roles and responsibilities, unclear statements of work, and inadequate guidance on invoice processing and contract closeout procedures. The PG applies to all Richland One District employees and procurements. It provides definitions for terms such as contract, contract administration, and contractor. The document outlines various procedures for effective contract administration, including post-award orientation, conflict resolution, customer satisfaction surveys, and invoice review and processing. It also emphasizes the role of the Procurement Officer and the technical representative in ensuring proper contract administration. The document concludes by stating that contract closeout is an important aspect of contract administration and requires coordination between the contracting office, finance office, program office, and the contractor. The PG is effective immediately and includes an attachment for the Contractor Performance Evaluation Report.
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