DOCUMENT

ITB - Lawn Care Service 2002

  • YEAR CREATED: 2002
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
This document is a contract between Sarpy County and a vendor for mowing and trimming services. It includes various clauses and terms related to the agreement. The document starts with a Conflict of Interest Clause, stating that no county officer, member, or employee, who is involved in the review or approval of the contract, shall participate in any decision that affects their personal interest or any organization they are associated with. The Payment Terms state that the vendor will submit a monthly itemized invoice and the county will make payment within 30 days of receipt of the invoice and delivery of services. Supplemental Terms and Conditions/Modifications can only be made in writing and must be signed by the Sarpy County Board Chairman and the Vendor. The Term of the contract is for one mowing season, approximately from April 1, 2003, to September 30, 2003, with the option for four one-year mowing season renewal periods. The start and end dates of the mowing season are estimated to be 27 weeks, and the county reserves the right to suspend or extend services due to weather conditions. The county will only pay for services performed. The contract will automatically renew for each option mowing period unless the county notifies the vendor in writing by October 15th of the intent not to renew. The vendor must provide the new cost for the next option period by September 15th of each contract year. Either party can terminate the contract with 90 days written notice to the other. In case of a breach of contract by the vendor, the county can terminate the agreement and seek an alternate provider for services. Insurance Requirements state that the vendor must maintain Worker's Compensation and Employers Liability Insurance, Commercial General Liability Insurance, and Automobile Liability Insurance. The vendor must provide certificates of insurance to the county and ensure that subcontractors also maintain the required insurance coverage. The insurance policies must be written by an insurance company with a minimum A.M. Best Insurance Company rating of A-. The vendor cannot assign the agreement without the prior written consent of the county, and subcontracting is not allowed without the county's consent. If subcontracting is allowed, the vendor remains responsible for all work associated with the contract. The vendor is considered an independent contractor and not an employee or agent of the county. The vendor must indemnify and save harmless the county from any loss, claims, suits, or actions resulting from their actions or negligence. The document ends with specifications for mowing and trimming services, stating that visits are necessary for each property during the growing season and providing details on the frequency and areas to be covered. Additionally, it is specified that the East Lot and the outer area of the Juvenile Justice Center (JJC) are not included in the mowing and trimming services.
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