DOCUMENT

SPEC - Lease SPEC for an Engineering Copier/Printer/Scanner Lease

  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: SPEC - Specification
The document is a lease specification for an engineering copier/printer/scanner for the City of Austin Water Utility. The scope of the lease includes the installation, lease, and maintenance of two digital LED engineering scanning/printing systems. The intent of the lease is to establish an annual service agreement with maintenance service to be performed on-site at two locations. The document includes applicable documents, design feature requirements, performance requirements, financing requirements, and other requirements. The equipment and services must meet or exceed applicable standards. The bid equipment must operate from standard power sources and be capable of operation in a building environment. It must also be networkable and compatible with specific operating systems and software. The performance requirements include the delivery of the equipment within a specified timeframe and the ability to provide copying/scanning functions. The system must meet various functional and performance specifications, such as using plain paper process, scanning and printing at a certain resolution, and being able to produce multiple copies. Preferred machines may have additional options. The financing requirements include an initial term with the option to renew, and the bid must include all service and maintenance for a specified square footage. The contractor must provide a written guarantee that lease ownership will remain with them. Other requirements include including any additional equipment or software needed to support the environment in the bid, providing a technical description and documentation of the equipment offered, and notifying the utility of any requirements for implementing the system. The document emphasizes the intent to acquire a system that meets the needs of the utility. It also states that any necessary requirements that have been omitted from the specification but are clearly necessary for the system should be included in the bid.
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