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Document
ITB - Tenant Rental Assistance Certification System 2009
Year Created: 2009
DOCUMENT
RFP - Multi-Copier Lease 2007
- YEAR CREATED: 2007
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: RFP - Request for Proposals
- Leasing
- Technology
The document is a Request for Proposal (RFP) from the City of Punta Gorda for copiers in its 27 departments/divisions. The City intends to award multiple non-exclusive contracts to qualified offerors. The contract term is four years with a renewal period. The copiers must be new and meet performance and reliability standards. Rebuilt, reconditioned, used, shopworn, demonstrator, or prototype equipment is not acceptable. The copiers should require standard office outlets, but if 208/240v connections are needed, the Offeror must notify the City. The copiers should have network printer capability and be compatible with various operating systems. The Offeror should provide network support, toll-free customer service, and an after-hours contact number. A Copier Program Manager (CPM) should be designated as the first contact for customers. The CPM will obtain meter readings and be responsible for their accuracy. The Offeror should provide a system for customers to order consumable supplies, with one month of supplies included with each copier. The Offeror is responsible for delivering, installing, and setting up the leased equipment, as well as removing it at the end of the lease. The document also provides categories for black & white digital copiers based on pages per minute and copy allowance per month. The copier specifications include minimum paper tray requirements, manual bypass tray, automatic duplexing, stapling finisher, hole punch unit, network printing capabilities, scanning capabilities, faxing capabilities, and the option for a copier cabinet. The document also outlines repair and preventative maintenance requirements, including a minimum 4-hour response time, preventative maintenance based on copier needs, meter credit arrangement, loaner equipment if the machine is down for more than 36 hours, and the requirement to remove or replace machines that fail to operate at an acceptable level. Offerors are also required to maintain a log book for each machine.