DOCUMENT

RFP - Digital Copier Rental Contract 2001

  • YEAR CREATED: 2001
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is a request for proposal (RFP) for a digital copier rental contract by the County of Rockland. The document outlines the requirements and specifications for the copiers, as well as the qualifications and information that the proposer must provide. The document includes information on the breakdown of copiers by volume category, including the listing of copiers by county department, site location, and machine serial number. It also requires the submission of copy counter readings, total copies chargeable, and the total cost incurred for producing those copies. The invoice requirements are also mentioned, including the need for the invoice to contain specific information such as the name and address of the contractor, contract number, payment terms, and purchase order number. The invoices should be submitted to the Department of General Services - Purchasing Division, located on the 2nd floor of Building A at 50 Sanatorium. The County of Rockland will provide approximately 150 square feet of office/storage space for the contractor's use, but the contractor will be responsible for other necessary requirements such as phone service, security, furniture, and shelving. The qualifications for the proposer include demonstrating experience in providing acceptable cost-per-copy services, having a local service unit in the New York Metropolitan Area with skilled technicians and adequate inventory of repair parts, and providing a letter from the copier manufacturer if the proposer is not the manufacturer. The proposer must also disclose any bankruptcy or creditor-related issues in the past five years and should have been in the copy rental business, represented the proposed equipment line, and been in the networking support business for a minimum of three years. The document includes a cost per copy proposal page for copier category 1, specifying the copier speed, paper supply, document feeder, reduction/enlargement capabilities, paper capacity, release date, and volume range. The proposer must provide the manufacturer and model, state and GSA contract information, and the cost per copy for the monthly minimum and for volume in excess of the monthly minimum. Overall, the document provides detailed information and requirements for the digital copier rental contract, including specifications, qualifications, invoicing procedures, and the location of the Department of General Services - Purchasing Division on the 2nd floor of Building A at 50 Sanatorium.
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