DOCUMENT

ITB - Disposal of Automated Meter Reading Devices 2010

  • YEAR CREATED: 2010
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is a bid invitation from the City of Plano for the disposal of automated meter reading devices. The bid is for a contract with a vendor to properly dispose of these devices that have been removed from service. The contract will have an initial period of one year, with the option to renew for three additional one-year periods. The bid will be awarded to the lowest responsive and responsible bidder who meets the specifications. The document provides general conditions of bidding, including instructions for paper bids, late bids, and altering bids. It also mentions that the bid summary results will be made available online 48 hours after the bid opening. Bidders can request a copy of the bid summary sheet via email. The document also includes the City of Plano's policy to involve small businesses and minority/woman-owned businesses in the procurement of goods, equipment, services, and construction projects. Vendors are encouraged to identify any small/minority/woman-owned companies being utilized in their bid. The successful vendor is required to execute a contract within ten days of receiving the documents. They must also submit a corporate resolution, certificate of partnership, partnership agreement, or joint venture agreement that identifies the authorized person(s) to execute the contract on behalf of the corporation, partnership, or joint venture. The agreement will have a fixed pricing structure for the term of the agreement, and orders will be placed on a non-exclusive, as-needed basis. The City of Plano will have the right to extend the agreement for three additional one-year periods or terminate it with 30 days' written notice. The successful vendor must provide proof of meeting necessary insurance requirements within ten business days of notification. Failure to respond within this timeframe may result in the vendor being declared non-responsive. The document also includes details about the disposal of the automated meter reading devices, including the estimated number of devices to be disposed of and their specifications. The contractor will be responsible for collecting the devices from the City of Plano's Utility Billing office and providing all necessary equipment and personnel for loading and transportation. The contractor must also supply approved containers for the safe storage of the devices and comply with all state and local requirements for transportation, storage, and disposal. They must use treatment, storage, and disposal facilities that are EPA licensed and registered. The contractor is not allowed to use subcontractors for transporting, treatment, or storage that are not licensed and/or registered to perform such tasks if EPA and/or TCEQ license or registration is required.
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