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Document
25-019V Charter Bus Services RFP.pdf
Year Created: 2025
DOCUMENT
ITB - Printing and Direct Mail Services 2006
- YEAR CREATED: 2006
- ENTITY TYPE: County
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is a bid proposal for a contract to provide computer processing and lettershop services for the County of DuPage in Illinois. The contract is for a two-year period from May 2006 to May 2008, with the option for two additional twelve-month renewal periods. The bid includes a base bid and an optional bid for printing and mailing reminder notices.
The computer processing services involve receiving data in ASCII Text File format and transferring it via diskette, CD-ROM, or electronically. The data will undergo Cass Certification and Postal Qualification, including assigning carrier route codes, zip +4 codes, and barcodes. Laser printing and generating reports are also part of the computer processing services.
The lettershop services involve folding and inserting bills and return envelopes into mailing envelopes. There is an option to insert additional materials as needed. The completed mailings will be delivered to the Fox Valley Illinois Post Office. The bid also includes inventory and warehousing of bill forms and envelopes for one year.
The bid specifies testing requirements, including extensive testing of all programs and running bills on test accounts provided by the County. The data for testing will be provided in an ASCII Text file with all the necessary fields for printing the sewer bills. The awarded contractor will need to postal qualify the records, sort them by zip codes and carrier routes, and apply a sequence number to each bill. Bills with incorrect zip codes will be listed separately and returned to the County's office for further processing.
The bid emphasizes the importance of print quality, particularly for the scan lines and barcodes on the bills. The scan lines must be sharp, clear, and uniform, printed in OCR-A alphanumeric font. The data in the OCR scan line must also be replicated by barcoding. The bid includes production testing and run requirements, with a tight timeline for completing and mailing the bills.
Confidentiality of the information contained on the tapes is also highlighted, and the awarded contractor will be required to sign a confidentiality statement.
The bid award criteria state that the contract will be awarded to the lowest responsive, responsible bidder meeting the specifications based on the total lump sum bid amount. The bid includes spaces for the base bid, optional bid, and an additional hourly rate for programming.
The document ends with a space for the contractor's signature and a corporate seal, if available. It also states that the bid must be signed for consideration and includes a section for a notary to verify the signature.