DOCUMENT

RFP - Printing & Mailing of Bills, Statements & Notices 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: RFP - Request for Proposals
This document is a Request for Proposal (RFP) for a contractor to provide printing and mailing services for the City. The contractor is expected to make minor design changes as requested, use OCR fonts for remittance processing and postal fonts with barcodes for addresses. They should also be able to accumulate totals, aggregate on field value change, and control format based on field contents and types. The contractor is responsible for providing stationary, envelopes, inserts, and necessary equipment and supplies. They should also maintain postal equipment, utilize barcoding, and arrange/sort mail to qualify for the lowest postage rate. The contractor must ensure the highest level of quality, implement security procedures for confidential information, and have a disaster recovery program in place. Additionally, the contractor may be required to assist the City in identifying opportunities for automation to improve efficiency and lower postage costs. The document also includes instructions for proposal submission, emphasizing that proposals lacking key information may be rejected by the purchasing department.
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