DOCUMENT

RFP - Network Publishing System & Courier/Mail Administration 2003

  • YEAR CREATED: 2003
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is a Request for Proposal (RFP) issued by the City of Salt Lake City for various services including mail, courier, publishing, remote units, and optional PC printer maintenance services. The document provides instructions and information for potential offerors to submit their proposals. The RFP specifies that the pricing for the services should not exceed 5% over the benchmark. It also requires the offerors to demonstrate their ability to separately bill, invoice, and provide statements to each City agency or office on a monthly basis for their use of individual services. The document also mentions the City's interest in contracting with a provider for the maintenance of its PC printers and asks potential offerors to describe how they would maintain the printers and what competitive pricing they would offer for consumables like paper and toner. Other required information includes any exceptions to the RFP and the attached Sample Agreement, measures taken by the offerors to minimize adverse environmental impact, and their ability to accept electronic payments. The document states that oral interviews and site visits may be conducted with prospective contractors, and the decision of the City's selection committee will be final and conclusive. The document also provides general proposal instructions and information, including the requirement for the selected offeror to enter into a written agreement based on the attached Sample Agreement. It emphasizes the importance of reading the RFP and instructions thoroughly and states that all costs related to the preparation of proposals are the sole responsibility of the offeror. The document mentions that the City may conduct discussions with offerors and reserves the right to reject any or all proposals received. It also states that proposals become the property of the City and will not be returned to the offeror. However, it is important to note that the document clarifies that claims of confidentiality for the entire RFP will be denied, and the City cannot guarantee the confidentiality of any information provided. The City is subject to disclosure requirements, and proposals and accompanying material are considered public unless accompanied by a written claim of confidentiality. Overall, the document provides detailed instructions and requirements for potential offerors to submit their proposals for the specified services, with the caveat that claims of confidentiality may not be honored.
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