DOCUMENT

IFB - Warehousing Services 2010

  • YEAR CREATED: 2010
  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is a solicitation for warehouse services in New York counties. It includes various sections such as dispute resolution, waiver of rights, prime contractor responsibilities, inspection of books, glossary of terms, rules of construction, and the scope of work. The document states that vendors have the opportunity to resolve disputes or complaints related to bid solicitations or contract awards through consultation with the Office of General Services' Financial Administration. Interested parties can also file formal written disputes. It is emphasized that the failure to seek redress for violations or strict performance does not waive any remedies, and waivers must be made in writing. The document also highlights that the state will only contract with the successful bidder who is the prime contractor. Subcontractors do not relieve the contractor of any liabilities or obligations. The contractor is responsible for the actions of any employee or subcontractor involved in the contract. There is a provision for the inspection and audit of the contractor's records by the Office of General Services and the New York State Comptroller. The contractor is required to retain all relevant material for a six-year period. The glossary of terms provides definitions for various terms used in the document, such as the issuing office, contractor/vendor, invitation for bid (IFB), state, and commissioner. The rules of construction state that words of the masculine and feminine genders include the neuter gender, singular includes plural, and words referring to persons include corporations and associations. The scope of work section outlines the requirements for the contractor's services. This includes adhering to state and federal regulations for handling and storage of commodities, accepting and storing shipments allocated by the Office of General Services, placing commodities in appropriate storage conditions, tallying and reporting received commodities, providing signed withdrawal orders, submitting monthly inventory reports, and maintaining an active internet connection for utilizing the USDA Electronic Ordering Commodity System. The document also emphasizes the contractor's responsibility to prevent loss or damage to commodities and to reimburse the Office of General Services for any loss or shortage caused by the contractor's actions. The contractor is required to obtain and provide copies of all necessary licenses and permits to the Office of General Services. Additionally, the contractor is expected to take good care of the warehouse.
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