DOCUMENT

RFP - Auctioning Services 2006

  • YEAR CREATED: 2006
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is a Request for Proposal (RFP) issued by the County of El Dorado. The document consists of four parts. Part 3 of the RFP requires the proposer to provide their administrative information, including their name, address, contact details, and the name of the person authorized to execute a contract on behalf of the firm. It also asks for information about the proposer's insurance company and bonding company. Part 4 of the RFP focuses on the proposer's knowledge and experience. It asks the proposer to describe their firm's organization, structure, and philosophy. They are also required to provide information about their experience in providing the services described in the specifications, including the names of primary officers and principals in local operations. The proposer must also provide information about the qualifications of specific individuals who will be assigned to the project, as well as any subcontractors they plan to use. The proposer is asked to provide information about any retrofitting contracts terminated or awarded but never initiated, as well as a certificate of surety bond or proof of surety insurance. The document also asks for a banking reference and information about the proposer's facility that will be used as the auction site(s). The proposer must describe their security procedures for the protection of County properties during and after the public auction. Additionally, the proposer is required to provide information about the last four auctions conducted by their company, including the size of the mailing list, demographics of registered bidders and buyers, publications used for advertising, and frequency of advertising and mailings. The proposer must also provide their firm's plan of operations for auctioning publicly owned property, including details on preparing merchandise for sale, advertising, conducting and accounting for a sale. The plan should address various aspects such as the frequency and dates of sales, transportation of property to the auction site, related services offered, ability to conduct online auctions, ability to accept material year-round, ability to store material awaiting auction, ability to advertise and draw public attendance, procedures for physically arranging and conducting auctions, records provided to the County, procedures for collecting and remitting funds, mitigation of risk to the County, and maximizing the sale price of property. The proposer is also required to provide additional information such as the firm's name, address, and phone number, the number of years the firm has been in business, the name and title of the person authorized to execute a contract, any exceptions or clarifications to the County requirements, and any additional services or procedures offered. The proposer must also disclose any pending litigation or judgments against them in the past three years. The document concludes with a note stating that the proposer must disclose if they are currently under suspension, debarment, voluntary exclusion, or determination of eligibility in any position involving the administration of federal, state, or local funds.
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