DOCUMENT

RFP - DOT Household Travel Survey 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: RFP - Request for Proposals
This document is a set of specifications for a household survey project conducted by a vendor for the Texas Department of Transportation (TxDOT). The document outlines various requirements and tasks that the vendor must fulfill during the project. Some of the key points mentioned in the document include: - The vendor is required to provide ten draft copies of the household survey report, which will be reviewed and accepted by TxDOT. After acceptance, 25 final reports with all corrections and comments incorporated must be prepared and delivered to TxDOT. - The report files and accompanying artwork should be provided in Microsoft Word format on a CD, ensuring they are free of viruses. - The completed survey forms, both returned by mail and created during the interview process, will become the property of TxDOT. The vendor must sort and box the survey forms before turning them over to TxDOT. - The surveys must be bilingual, with English and Spanish versions of the survey forms developed and approved by TxDOT. Spanish-collected data should be transmitted in English to TxDOT. - The vendor must provide trained interviewers and conduct an orientation/training session to prepare them for the surveys. - The vendor is required to publish and distribute monthly status reports and participate in meetings with TxDOT to secure approval of survey methods, instruments, data editing, and procedures. - The deliverables to be provided by the vendor include monthly status reports, data and recommendations for zero trip households, geocoded survey data, all survey forms neatly sorted in labeled boxes, and a project report. - The vendor must address any complaints filed by the public regarding their work and provide toll-free and local telephone numbers for complaint referrals. - Deadlines for deliverables are specified in the deliverables schedule provided in the document. - Payment to the vendor will be based on the receipt of acceptable deliverables, and invoices can be submitted on a monthly basis. - Liquidated damages may be imposed if the vendor fails to provide deliverables by the specified dates, and cancellation of the purchase order is possible for failure to meet specific timelines. - Subcontracting is allowed under certain conditions, with subcontractors required to meet the same requirements and provide the same level of service as the vendor. - The vendor must maintain records related to costs incurred during the contract period for three years from the date of final payment, and these records may be subject to inspection by TxDOT and other authorized representatives. Additionally, the document mentions the purpose of making audits, examinations, excerpts, and transcriptions, as well as the compliance with federal requirements.
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