DOCUMENT

RFP - Vehicle Maintenance & Inventory Management System 2005

  • YEAR CREATED: 2005
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: RFP - Request for Proposals
This document is a Request for Proposal (RFP) for a system that will manage repair and work order processing, labor management, and inventory management for vehicles. The system should be able to capture information associated with repairs, parts issued, labor, commercial repairs, and associated costs. It should also support detailed analysis of different types of repairs and isolate repairs by type, time period, departments, and equipment class. The system should be able to link work order records to equipment records and provide means for entering information on commercial repairs. It should also capture information on work orders that link repairs to individual operators and provide the ability to view all open work orders online. The system should generate lists of state inspections and preventive maintenance due and support PM scheduling based on mileage, usage hours, fuel consumption, calendar dates, or a combination of these measures. It should automatically update equipment records with the next PM due milestone when a PM service has been completed and recorded. The system should support equipment-specific PM scheduling and track unlimited preventive maintenance services for all components. It should also support hierarchical PM scheduling based on the ABC methodology and adjust for early or late hierarchically scheduled preventative maintenance services. The system should be capable of producing management reports pertaining to work orders and be able to print all information associated with a work order. In terms of labor management, the system should provide mechanics client software to automate tasks associated with shop floor personnel and allow entering of transactions directly to the work order. It should capture all labor transactions in real-time and track direct and indirect labor using multiple user-defined coding options. The system should allow mechanics to view all work in progress and work completed online and provide flexibility in billing for labor based on user-defined rates. In terms of inventory management and processing, the system should support efficient and cost-effective inventory management. It should be able to store data pertaining to each part stored in the vehicle's inventory, track orders by purchase order number and vendor invoice, and audit transactions.
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