DOCUMENT

ITB - Water Storage Tank Cleaning/Diving Services 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document provides instructions and guidelines for bidders participating in a procurement process with the City of Irving. It outlines various requirements and procedures that bidders must follow in order to submit a responsive bid. The document begins by stating that bidders must provide their legal name and legal status on the Summary Response Page, which should be the first document in their bid response. The signature on the Summary Response Page must be in ink and from an individual with the authority to commit the company to the prices and terms stated in the bid. Bidders are also instructed to initial any alterations, erasures, or strikethroughs made to the bid before submission to guarantee authenticity. They are given the option to indicate their willingness to allow other public entities to use their bid response as a basis for a contract, in compliance with the Local Government Code. Payment terms and methods of payment should be stated on the Summary Response Page. If not indicated, the default payment term of 2%/30 days will be used. Bidders are also required to provide references, with the number and conditions specified on the Summary Response Page. The document highlights the importance of reviewing and complying with the instructions on conflict of interest. Bidders are required to complete and submit the Conflict of Interest form if a conflict exists. They are also encouraged to review the City's commitment to environmental stewardship and complete the Environmental Stewardship form. Bidders are encouraged to review the City's Good Faith Effort program and complete the Good Faith Effort Affidavit. Additional forms may be required for the award process. Bidders are responsible for staying updated on any addendums to the solicitation, which will be posted on the City's website. If a bidder takes exception to any part of the specifications or solicitation documents, they must request it in writing to the Purchasing agent/manager. Approved exceptions will be included in an addendum. A Bidder's Checklist is provided as an aid to ensure all required documents are submitted. The document also provides contact information for any questions or concerns about the bidding process. The method of award is stated as being awarded to the lowest responsive, responsible bidder. The City reserves the right to award by the most favorable method, but will always award to the lowest bidder. Awards totaling $25,000 or more will be made by the Irving City Council. The document mentions a public bid opening and insurance requirements, which bidders should review with their insurance agent and submit the required insurance affidavit with their bid. A signed contract is also required prior to award. The document concludes by providing the location of the City of Irving Purchasing Division and instructions for completing the Conflict of Interest Questionnaire. Additionally, it mentions that if bidders complete Attachment C, they should contact the Texas Ethics Commission at 512-463-5800 or 800-325-8506.
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