DOCUMENT

RFP - OffSite Records Storage & File Retrieve 2008

  • YEAR CREATED: 2008
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is a proposal response for a project involving the off-site storage of county records. The bidder is stating their compliance with the request for proposal and proposing to perform the work in accordance with the contract documents and at the prices bid. They also certify that their proposal complies with the attached specification documents. The scope of work includes off-site storage of county records, supplemental delivery and pick-up of files, and destruction of files. The bidder will provide off-site storage services for the county records at their facility. They will be responsible for maintaining a detailed listing of each file stored, storing the files in a secure facility, and providing services such as pulling files, updating records, and delivering files to other county departments. Additionally, the bidder will submit a transfer plan to SCPA, SCDC, and other county departments detailing the transfer process within the proposal. This plan will outline how the existing records will be transferred from the current storage contractor to the new contractor if the bid is awarded. The bidder will also issue monthly and quarterly reports on file activity. Access to the stored material will be limited to authorized individuals, and each county department will have control over access to their files. The document also includes additional requirements such as providing safe and secure storage facilities, packaging records in standardized boxes, and ensuring the confidentiality and integrity of the records.
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