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Document
ART - Award - Public Bid Opening via Webcasting 2011
Year Created: 2011
DOCUMENT
RFP - Finish Line & Result Management 2007
- YEAR CREATED: 2007
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: RFP - Request for Proposals
- Management
- Technology
The document is a request for proposal (RFP) from the City of Salt Lake City for race management services for their annual Salt Lake City Gets Fit 5K race. The document outlines the qualifications and experience required from the proposing firm, including a general overview of the company, number of years in business, number of employees, and corporate headquarters location. The proposal should also include information on the proposed staff members and their qualifications, as well as the firm's experience in providing similar services for customers of similar size.
The document also requests information on any ongoing arbitration or litigation involving the proposing firm, as well as any history of bankruptcy or reorganization. It asks for details on any subcontractors that will be involved in the project and their qualifications.
The proposed approach to the project should be described, including options for traditional timing and chip timing, along with the benefits and drawbacks of each. The equipment to be provided and the frequency of capturing finish times and providing race results should also be specified.
The number of volunteers needed and their assigned tasks should be described, along with a tentative schedule for preparing and completing the work for the next race. The available formats for posting race results should be mentioned, and samples demonstrating these formats can be provided.
The proposal should also identify any additional services, products, or special knowledge provided by the firm that may be related to the race finish line and results management program, along with any associated costs. If there are any recommendations for modifying the requested services to obtain better pricing or service, those should be explained.
Proposed fees should include all costs associated with the services, and prices should be stated per participating racer. Optional services can also be proposed, such as data input from registration forms, provision of mailing lists, and online/offline registration.
The document also asks for any exceptions to the RFP and the attached sample agreement, as well as information on measures taken by the firm to minimize adverse environmental impact. The City is interested in electronic payment options and asks for information on the firm's ability to accept electronic payments and any discounts offered for such payments.
Finally, the proposal should include a written acknowledgement of the City's ethics requirements and a statement of compliance with those requirements.