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Document
ART - Public and Financial management through E-Procurement 2013
Year Created: 2013
DOCUMENT
RFP - Unified Electronic Payment System 2007
- YEAR CREATED: 2007
- ENTITY TYPE: County
- TYPE OF DOCUMENT: RFP - Request for Proposals
- Finance
- Technology
The document is a Request for Proposal (RFP) for a contract period of three years, with the possibility of renewal for three additional one-year periods. The document outlines the required format and structure for the vendor's response, including a cover letter, executive summary, table of contents, technical proposal, pricing, company information, references, and appendices.
The evaluation methodology for the proposals is based on criteria such as functionality, completeness, timeliness, compliance with guidelines, scope and complexity of services, special knowledge and equipment, vendor size and resources, time constraints, and deliverability of services.
The selection process involves the County reviewing all submitted materials and ranking the vendors based on their qualifications. The top three ranked vendors will be required to provide an on-site demonstration of their product's functionality. The County reserves the right to contact previous vendor customers, interview vendors, meet with vendors, or inspect prior work.
The document states that the RFP, its appendices, and amendments, along with the promises, warranties, commitments, and representations made in the successful response, will become part of the contractual obligations. The contract will be awarded to the vendor that best demonstrates relevant experience and expertise, utilizes materials and software that meet the County's needs, offers the best value, and serves the public interest.
The document also includes general conditions of the RFP, such as the County's right to postpone, modify, or cancel the RFP, the County's liability for costs incurred by proposers, the agreement between the County and the selected vendor, and the requirement for the vendor to obtain prior written approval for subcontractors or third-party vendors.
Additionally, the document specifies that each insurance policy must be signed by a person authorized by the insurer to bind coverage on its behalf and must name the County as an additional insured. The minimum insurance requirements include commercial general liability insurance, automobile liability insurance, worker's compensation insurance, and errors and omissions insurance. The selected vendor must provide certificates of insurance reflecting the coverage.
Overall, the document provides guidelines and requirements for vendors to submit their proposals, outlines the evaluation and selection process, specifies the contractual obligations and insurance requirements, and emphasizes the need for insurance policies to be signed by authorized individuals and name the County as an additional insured.