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Document
Short Term Credit Facility Q2517
Year Created: 2025
DOCUMENT
RFP - Procurement Card Services 2006
- YEAR CREATED: 2006
- ENTITY TYPE: County
- TYPE OF DOCUMENT: RFP - Request for Proposals
- Finance
This document is a Request for Proposal (RFP) for a procurement card program in a county government. The document includes various clauses and requirements for the program.
Some key points from the document are:
- The county is seeking references of public sector clients who have utilized similar services in the last three years.
- The supplier will not receive any payment from the county for the provision of services, as they will be compensated by the merchants accepting the county's procurement card.
- A pilot project will be implemented to test the suitability of the procurement card program, and the county reserves the right to negotiate changes to the contract or terminate it based on the pilot project results.
- Invoicing should be done electronically or through standard mail, with a master invoice sent to the Program Administrator.
- The supplier cannot assign or sub-contract any part of the contract without written consent from the county's representative.
- The supplier is responsible for the acts and omissions of its sub-contractors and suppliers.
- Confidentiality of cardholder information is required, and the supplier should only disclose relevant personal information to individuals specified by the county.
- Payments will be issued by the county for all purchases made under the contract.
- Disputes between the county and the supplier will be settled through written notification and may lead to termination of the contract.
- The supplier is required to maintain accurate books, records, and accounts of the services provided under the contract for a period of seven years.
- The supplier should promptly inform the county's representative of any contradictions, discrepancies, errors, or omissions in the contract.
- The document also includes a non-discrimination clause, stating that the contractor should not discriminate based on race, color, religion, handicap, ancestry, national origin, age, or sex. Affirmative action should be taken to ensure equal employment opportunities, and notices should be posted and sent to labor unions and recruitment sources. Non-compliance with the non-discrimination clause may result in termination or suspension of the contract and other sanctions. The contractor should also actively recruit minority and women subcontractors and include the non-discrimination clause in every subcontract.