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Document
Short Term Credit Facility Q2517
Year Created: 2025
DOCUMENT
RFP - Procurement Card Services 2005
- YEAR CREATED: 2005
- ENTITY TYPE: County
- TYPE OF DOCUMENT: RFP - Request for Proposals
- Finance
This document is a request for proposal (RFP) from the Waukesha County Purchasing Division. The document outlines the requirements for a card program service provider. The provider must have security measures in place to prevent unauthorized changes. The document also requests a listing of all available reports, including reports on active/inactive cards, card purchases by reporting unit, cards near their limit, new/re-issued/special request/lost or stolen/canceled accounts, DBE/MBE purchases, 1099 report, transaction detail, vendor detail, dollars spent by commodity code/merchant category, card purchases by cardholder, and more. The document asks about the customization and ad hoc reporting capabilities, the number of users who can access the reports, the formats available for downloading reports, and the timing of report availability after the billing cycle. It also inquires about the provision of master reports for monitoring and auditing purposes. The document asks about conferences for program development, any costs associated with attending, training programs for program administrators, and other services to improve the card program. It also asks about the ability to continue with monthly billing cycles, incentives for changing billing cycles, electronic and hard copy billing, file delivery process and encryption, billing file formats, assistance in downloading billing files to the general ledger, acceptance of multiple payment formats, incentives for electronic payments, and account suspension policies. The document inquires about the possibility of offering the contract terms to other agencies for piggybacking and specifies that cost/rebate information should be included in a separate response document.