DOCUMENT

Policies & Procedures - Procurement Cards

  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a manual for the City of Lakeland's Purchasing Card program. It provides guidelines and procedures for the use of purchasing cards by employees for making official purchases on behalf of the city. The document includes information on the responsibilities of cardholders, such as reviewing each purchase to ensure its necessity and official use. It also outlines the process for resolving any questions or issues regarding purchases, including the requirement for cardholders to provide proof of return or payment if a purchase is deemed unnecessary. The document emphasizes the importance of using authorized and secured websites for internet purchases and provides a list of approved sites. It also mentions that purchases from unauthorized sites could result in the revocation of purchasing card privileges. The document includes a dispute form that cardholders can use to report any issues with a purchase, as well as a request/certification/receipt form for obtaining a purchasing card. It also mentions that management reports will be available to help departments in their reviews of purchasing card expenditures. The document concludes with a telephone order form and receipt form for cardholders to use when placing orders and documenting their purchases.
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