DOCUMENT

ITB - Fixed Fee Maintenance IBM Mainframe Peripherals 2006

  • YEAR CREATED: 2006
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is a set of instructions and guidelines for bidders participating in a procurement process conducted by the County of DuPage in Illinois. The document outlines the requirements and procedures that bidders must follow when submitting their bids for consideration. The document emphasizes the importance of adhering to the specified specifications and provides guidelines for submitting alternate items that are of equal specifications. Bidders may be requested to provide samples of the alternate items for testing, and the Procurement Manager has the authority to determine whether the alternate item is truly equal to the specified item. Bidders are encouraged to submit cost-saving/value-added alternate bid pricing suggestions, such as rebates, lease agreements, extended warranty periods, trade-in allowances, or discounts for floor model or demonstrator units. These alternate pricing suggestions should be noted separately to allow for clear evaluation and value-analysis by the County. The document also mentions that the County welcomes creativity in bidding and considers alternate bids if they clearly indicate what will be furnished and how it will benefit the County. These alternate bids will be compared to the lowest responsive and responsible bid. Furthermore, the document provides information on deviations from specification requirements, stating that the County reserves the right to approve deviations that substantially comply. It also mentions that exceptions to the specifications will be considered if fully described and submitted on the bidder's letterhead, signed, and referencing the bid number. Bidders are advised to carefully examine the bid and specifications before submission, as they will be held responsible for any errors resulting from their failure to comply with the instructions. The document specifies that facsimile and email transmitted bids will not be accepted, and bidders should contact the Procurement Services Division if they have any uncertainties regarding the specifications. The document provides instructions for the preparation of bids, including the correct filling of all blank spaces, acknowledgment of addenda, and submission of prices for all items unless otherwise directed. It also mentions that unit prices should be extended and the total bid amount indicated on the proposal pricing page. The document highlights that erasures, alterations, omissions, or conditions in bids may lead to rejection, and the bid must be executed by the appropriate authorized person based on the type of entity (corporation, partnership, or sole proprietor). Bidders are responsible for the timely delivery of their bids, and late bids will not be considered. The document also mentions that award notifications will be sent to the successful vendor, and response summaries will be available on the website www.DemandStar.com. Additionally, the document states that bid status information, including bids delivered by the required bid opening date and time, will be included in the summary information provided.
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