DOCUMENT

RFP - Alternative Learning Center 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: RFP - Request for Proposals
This document is a Request for Proposals (RFP) for a project called "Alternate Learning Center" by the New York City Department of Education (NYCDOE). The document provides information and guidelines for interested vendors to submit their proposals for providing services for the project. The document includes various sections such as Company Information, Minimum Qualifications, Program Plan, Organizational Capacity, Demonstrated Effectiveness, NYCDOE and Previous Government Contracts, Exceptions and Deviations Form, Signature Page, and Other Supplemental Information. Section 6.3 requires vendors to describe their program and methods to accomplish the proposed services in detail, including a work plan with approximate dates and frequency of services. Section 6.4 instructs vendors to enter pricing information in the Budget Summary Form and Pricing/Charges Microsoft Word File provided in separate appendices. Section 6.5 states that proposals must include a cover letter, Table of Contents, and page numbers. There is no specific page limit, but vendors are encouraged to be concise. Section 6.6 specifies the submission requirements, including one written original copy with original signatures, six paper photocopies, and one electronic copy on a CD in Microsoft Word formats. The hard copy of the proposal must contain both the proposal form and the pricing form. Section 6.8 mentions that audio/video demonstrations or samples of materials should not be included in the proposals unless specified otherwise. Section 6.9 states that vendors may be required to complete VENDEX forms as directed by the NYCDOE. VENDEX is a computerized data system used by the City to make informed decisions when selecting vendors. Section 6.10 provides instructions for labeling the envelopes containing the original and duplicate proposals and specifies the address for submission. Section 6.11 requires vendors to provide a list of all NYC DOE and previous government contracts for similar services held by their organization within the last 5 years. Section 7 provides information about the RFP timetable, including the deadline for proposals and the location for submission. Section 7.3 states that any inquiries regarding the RFP must be made in writing, except for verbal inquiries addressed at the Pre-Proposal Conference. Contact information for authorized persons to address inquiries is provided. Section 7.4 mentions a Pre-Proposal Conference where vendors can ask questions related to the RFP. Written questions should be submitted prior to the conference, and additional questions may be submitted verbally at the conference. The document also includes information about incurring costs, verbal presentations/demonstrations, and negotiations. The NYCDOE reserves the right to reject or accept proposals, negotiate with vendors, and require revisions or changes to proposals. The NYCDOE will select the overall best proposal or alternate for negotiations based on their determination.
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