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Document
ART - Award - Public Bid Opening via Webcasting 2011
Year Created: 2011
DOCUMENT
ITB - EMS Application Extender Document Storage Software Support & Upgrade Services 2007
- YEAR CREATED: 2007
- ENTITY TYPE: Authority: Housing
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
- Management
- Technology
The document is a solicitation for goods or services by the KCDC (Knoxville's Community Development Corporation). Respondents are required to submit a completed HUD Form 5369A and pay special attention to specific paragraphs that require signatures, initials, or checkmarks. The document references several HUD forms that responders need to review for important details about the solicitation and contract.
The document states that any alterations or amendments to the solicitation must have prior written approval from KCDC. It also mentions that if funds are not appropriated or are insufficient, the contract will expire upon the expenditure of previously appropriated funds or the end of the current fiscal year.
The document prohibits the assignment or subcontracting of the agreement without prior written consent from KCDC. KCDC reserves the right to terminate the subsequent contract if assignment or subcontracting is done without approval.
The award process involves selecting the responsible respondent with the highest rating and in the best interest of KCDC. KCDC reserves the right to reject any and all responses and to waive any informality in the responses. They also reserve the right to reject responses from respondents who have previously failed to perform properly or neglected payment of bills.
After the responses are opened, evaluation will be based on the provided evaluation criteria. The Purchasing Division, along with departmental representatives, will evaluate the responses, and a purchase order or contract will be formulated. Approval from the KCDC Board may be required.
The document mentions that the award decision and bid tabulation will be posted on the KCDC website, and individual notices are not normally mailed or emailed.
Responders are required to maintain all books, documents, accounting records, and other evidence pertaining to the goods and services provided under the contract. These records should be available for inspection by KCDC or any other governmental entity participating in the funding of the agreement.
The respondent is expected to comply with all federal, state, and local laws, statutes, ordinances, and regulations. They should also obtain all necessary permits.
The document states that all information, data, findings, recommendations, bids, etc., developed or produced by the responder in furtherance of the contract will be the property of KCDC. The responder should take necessary action to preserve KCDC's property rights. The respondent is also prohibited from disclosing or discussing data, materials, and information gathered for the contract without prior written consent from KCDC.
Contact between the respondent and anyone other than the KCDC Purchasing Division is not permitted until an award is finalized. Unauthorized contact can disqualify the responder from participation in the solicitation process.
If desired, KCDC staff will conduct a debriefing meeting to discuss the reasons for a particular award decision.
The document mentions that if the responder fails to perform or comply with any provision of the contract, KCDC may terminate the contract and consider it a breach. KCDC retains all its rights and remedies in case of such breach.
Deliveries are expected to be made to the designated KCDC property on an "FOB Destination" basis, unless otherwise noted.
The document concludes by stating that responders may be disqualified and their responses not considered if they fail to complete the response documents or submit more than one response.