DOCUMENT

ITB - Scanning & Indexing Services 2008

  • YEAR CREATED: 2008
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
The document is a request for proposals for scanning and indexing services from the City of McAllen. The city is seeking a vendor to handle the scanning and indexing of various types of records, including birth, death, and fetal records. The successful bidder/contractor will be responsible for picking up and delivering the records to and from the city's designated facility. They will also need to unbind documents with multiple pages, scan each page individually, and record them as one record. The vendor must provide a reference list of previous projects and a brief history of their company. The document provides specific requirements for the scanning and indexing process, including the cropping and reduction of certain records to meet specific border requirements. The city has a large number of records to be scanned, including oversized binders, individual binders, unbound records, and microfilm reels. The successful vendor will be expected to inspect each scanned image for quality, legibility, and accuracy of indexing. They must also be prepared to provide copies of records within a short timeframe when requested. The final scanned documents will be provided on CD and must be compatible with the city's Laserfiche software. The vendor must provide sample scanned documents for review and approval before scanning the complete set of records. The indexing of each record will be performed according to the instructions from the affected department. If the bidder/contractor specifies that software will be provided at no cost, it will remain with the city after the contract period ends. The contract will be open-ended and the vendor will be expected to continue providing the scanning and indexing services indefinitely.
MEMBERS ONLY DOWNLOAD
Advertisement

Similar Documents

Document
ART - Greening for Professional Services 2011
Year Created: 2011
Document
ART - Use of Life Cycle Cost Analysis in Procurement 2008
Year Created: 2008
Document
IFB - Off Site Document Storage 2010
Year Created: 2010