DOCUMENT

RFP - MITA State Self Assessment & Medicaid System Performance 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is a set of instructions for bidders responding to a Request for Proposal (RFP) for an Automated System Planning project in the State of Delaware. The document outlines the guidelines and requirements for submitting a technical proposal. The document specifies that all data, documentation, and innovations developed as a result of the contractual services will become the property of the State of Delaware. Bidders are required to inform the state in writing of any materials in their offer that cannot be made public according to Delaware's Freedom of Information Act. If a bidder wishes to request a debriefing, they must submit a formal letter to the Procurement Administrator within ten days of receiving the "Notice of Award." The letter must specify the reasons for the request. The contents of the RFP and any addenda will be incorporated into the final contract and will be binding upon the successful bidder. The bidder's proposal will also be incorporated into the final contract and considered binding. Modifications to proposals will not be accepted after the submission deadline, but the Department of Health and Social Services reserves the right to request clarification or further technical information from any contractor. The proposal must contain a single solution, including hardware and software. Bidders may propose alternative solutions, but they must be submitted as separate proposals and will be evaluated separately. All costs of proposal preparation will be borne by the bidder. The Technical Proposal must include a Transmittal Letter, Required Forms, Executive Summary, Project Management Plan, Requirements and Deliverables, Staff Qualifications and Experience, and Firm Past Performance and Qualifications. The format and contents for each section are described in detail in the document. The Transmittal Letter must be written on the bidder's official business letterhead and must include an itemization of all materials and enclosures being forwarded, a statement certifying that the proposal CDs are free from viruses, a reference to any RFP addenda received, and various statements certifying the validity of proposal conditions and pricing. The Required Forms section includes forms for certification and statement of compliance, mandatory submission requirements checklist, bidder notification, and bidder signature. The Executive Summary provides a high-level project description, including project purpose, key tasks, timeline, deliverables, key personnel qualifications, subcontractor usage, and corporate resources. The Project Management Plan describes the overall plan and required activities to implement the project within the budget and schedule, including management controls, procedures, subcontractor management, issue tracking, and the inclusion of subcontractor information. The Requirements and Deliverables section requires bidders to address each numbered subsection of the RFP requirements separately and provide a crosswalk of RFP Section 4. The Staff Qualifications and Experience section requires bidders to submit a staff skills matrix and narrative descriptions of relevant experience for key staff members. Resumes and an organization chart of proposed staff must also be included, including subcontractor entities if applicable. Overall, the document provides detailed instructions for bidders to prepare and submit their technical proposals for the Automated System Planning project, including the inclusion of subcontractor information if applicable.
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