DOCUMENT

RFP - Software Application to Automate the City Clerk's Office 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is a Request for Proposal (RFP) for a software system to manage electronic documents related to City Council meetings. The document outlines the technical requirements, application considerations, and proposal requirements for the software system. It specifies that the proposed system should be implemented in at least two public agencies similar in size to the City and have been in operation for at least six months. The system should operate on the City's current desktop computers and be MAPI compliant to interface with the City's GroupWise 6.5 software. It should provide security, support ad hoc report writing, user-defined workflow, and transaction approval routing. The system should also provide specialized application access for employees and the public through the City's computer network and the internet. The document emphasizes the need for clearly defined benefits and modest investment requirements due to the City's fiscal constraints. It also outlines the professional services required, including data conversion, system installation and configuration, testing, training, and documentation. The proposal should include a cost summary, project schedule, and details of technical service and support. The proposer should be the prime contractor or a joint venture with significant experience in implementing the proposed system. The document specifies the proposal requirements, management structure, and submission guidelines. It also provides general information about the proposal due date, addendum and amendment procedures, and the fact that the RFP and the responses will be available for public inspection.
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