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Document
ART - Annual Report - 2005 County Purchasing Annual Report 2006
Year Created: 2006
DOCUMENT
ITB - Newspaper Advertising 2004
- YEAR CREATED: 2004
- ENTITY TYPE: County
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
- Communications
- Management
The document is an invitation to bid for advertising support to the Executive Branch of the County government. It specifies that advertising by the Legislative and/or Judicial Branches will be placed separately. The document includes information about indemnity, stating that the successful bidder will be required to indemnify and hold the County harmless from any liability and expenses arising from their performance of the contract. It also mentions that any property or work provided by the bidder will remain at their risk until written acceptance by the County, and they will be responsible for replacing any damaged or destroyed property or work.
The document outlines the submission requirements for bid documents, including the return of specific forms and failure to do so may result in rejection of the bid. It also provides the deadline for submission of bid documents. The document encourages the use of recycled and recyclable paper for bid submissions.
The method of award for the contract is based on the lowest cost-per-agate line, and the contract award for placement of all advertising will also be based on the lowest cost-per-agate line. In cases where advertising in two newspapers is required by law, the next lowest qualified bidder will typically receive this advertising.
The document provides information about billing and payment procedures, including the submission of invoices and the acceptance of the County Procurement Card for purchases up to a certain amount. It specifies that all amounts, costs, or prices referred to in the contract shall be in United States currency.
The bidder is required to provide a statement on company letterhead detailing any exceptions to the terms, conditions, and specifications. The document also includes provisions for termination of the contract, both for convenience and for default.
An affidavit and signature page are included to ensure compliance with applicable laws. The availability of funds is stated as a contingency for the County's contractual obligation. The document specifies that the contract will be construed under the laws of the State of Maryland.
It also mentions that the bid documents, bidder's response, and subsequent purchase orders contain the entire understanding between the parties, and any additions or modifications must be made in writing and executed by both parties. The contractor is not allowed to assign the contract without written approval from the County Purchasing Agent.
The document includes provisions for equal business opportunity, requiring compliance with the County's Equal Business Opportunity Program if the contract is $50,000 or more. It also mentions an exhibit that the successful bidder will be expected to execute upon contract award.
The document concludes with specifications, including definitions of terms related to advertising and legal newspapers. Additionally, it states that the newspaper used for advertising must be published and distributed by sale at least once each week from an established place of business.