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Document
ART - Indemnification, Limitation of Liability 2012
Year Created: 2012
DOCUMENT
ITB - Microfilming Services 2009
- YEAR CREATED: 2009
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
- Legal
- Management
The document provides general instructions and special instructions to bidders for a solicitation process conducted by the City of Irving. The document outlines various guidelines and procedures that bidders need to follow when submitting their bids.
Some key points mentioned in the document include:
- Bidders can download free specifications from the City's website and should not rely on third-party sources charging a fee for specifications.
- Bids must be submitted in a sealed envelope or package, clearly labeled with the bidder's name and the solicitation name and number. Late bids will not be accepted.
- Bidders must provide their legal company name and indicate their legal status (corporation, partnership, sole proprietorship, etc.) in the Summary Response Page.
- The bidder's signature on the Summary Response Page must be in ink and from an authorized individual.
- Any alterations or changes made to the bid before submission must be initialed by the bidder for authenticity.
- Bidders can indicate their willingness to allow other public entities to use their bid response as a basis for a contract, in compliance with Local Government Code 271.102.
- Payment terms and methods of payment should be stated by the bidder. If not indicated, the default payment term of 2%/30 days will be used.
- References may be requested, and the bidder should provide the requested number of references on a separate page.
- Bidders should review and submit the Conflict of Interest form if a conflict exists.
- Bidders are encouraged to review the City's commitment to environmental stewardship and submit the Environmental Stewardship form.
- Bidders should familiarize themselves with the City's Good Faith Effort program and submit the Good Faith Effort Affidavit.
- Bidders should stay updated with any addendums to the solicitation and make necessary alterations to their bid response.
- If a bidder takes exception to any part of the specifications or solicitation documents, they must request it in writing within the specified timeframe.
- A bidder's checklist is provided to assist bidders in ensuring they submit all required documents.
- A hotline is provided for vendors to anonymously report instances of fraud, waste, or abuse.
The special instructions section provides additional information about the bonding requirements. Bidders are advised to review the requirements with their surety agent and submit notice of bonding or similar documentation as specified in Attachment G-2#.
Overall, the document provides comprehensive instructions and guidelines for bidders to follow during the solicitation process conducted by the City of Irving.