DOCUMENT

SPEC - Automated Mailing Services 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: Authority: Transportation
  • TYPE OF DOCUMENT: SPEC - Specification
This document is a solicitation for a vendor to provide large volume mail preparation and mailing services for the Texas Department of Transportation (TxDOT). The document outlines the requirements and evaluation criteria for potential vendors to submit their proposals. The document specifies that interested vendors must submit a signed and dated original solicitation along with various sections of information. These sections include the company profile and history, work experience, work plan, printed document samples, contingency and disaster recovery plans, references, and optional service capabilities. The response evaluation process is described, with TxDOT conducting a preliminary screening to ensure minimum requirements are met. An evaluation team will then evaluate and score each response based on the information submitted. Qualifications and evaluation scores will comprise 60% of the overall evaluation, while pricing will comprise 40%. The document states that the award may be made to the respondent with the highest overall score and most favorable responses received from references. However, TxDOT reserves the right to reject any or all responses and award the contract based on best value criteria, including past experience, responsiveness, work plan, contingency plan, and disaster recovery plan. After the award, the vendor may be required to attend a post-award meeting in Austin, Texas to discuss the terms and conditions of the purchase order. There is also a transition period mentioned, where the current contract may be extended for 60 days to allow for account transition and education of contract change to eligible entities. The document includes an attachment with the vendor requirements, specifying the ability to securely receive outgoing mail documents and address files, as well as the ability to securely process electronic outgoing mail documents and address files within eight working hours. The document also mentions that TxDOT and the vendor may consider other formats for electronic files, such as MS Excel or CSV (Comma Separated Values). Overall, the document provides detailed instructions and criteria for vendors to submit their proposals for the large volume mail preparation and mailing services contract with TxDOT.
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