DOCUMENT

ITB - WindowGlazingRepairsReplacement 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
This document provides instructions and guidelines for bidders participating in a procurement process conducted by the County of DuPage in Illinois. The document emphasizes the importance of submitting a signed and notarized bid form, as unsigned bids will not be considered. Bidders are also required to acknowledge receipt of any addendums issued during the bidding process. The document explains that the specifications provided may not cover all minute details of the required equipment, and therefore, brand names, manufacturer's models, and numbers are mentioned as a standard of quality. However, the county allows for alternate or equal bids, where bidders can propose generic or alternate brand products that meet the specifications. In such cases, the bidder must attach the manufacturer's printed specifications and literature. Bidders submitting alternate items may be requested to provide samples for testing, and the Procurement Manager has the authority to determine whether the alternate item is equal to the specified item. The document also mentions that any alternate pricing should be noted separately for clear evaluation. The document encourages bidders to be creative and propose alternates that benefit the county, which will be compared to the lowest responsive and responsible bid. Deviations from the specifications may be considered if they substantially comply, and the bidder must clearly indicate any deviations and corrections. Exceptions to the specifications or terms and conditions must be fully described and submitted on the bidder's letterhead, referencing the bid number and the specific part of the invitation to bid being excepted. The document states that if no exceptions are mentioned, the bid will be considered as submitted in strict compliance with all terms and conditions. Bidders are advised to carefully examine the bid and specifications before submission, as they will be responsible for any errors resulting from their failure to comply with the instructions. The document also clarifies that information provided by the county regarding preliminary investigations is for the convenience of the contractor and does not warrant accuracy or sufficiency. Facsimile or email transmitted bids are not accepted, and bidders are expected to contact the Procurement Services Division if they have any uncertainties about the specifications. The document provides instructions for the preparation of bids, including filling in all blanks, submitting prices for all items unless directed otherwise, and extending unit prices and computing total amounts. The document also mentions that discrepancies between unit prices and totals will be resolved in favor of the unit prices, and discrepancies between written and figure amounts for the total bid amount will be governed by the written amount. Bidders are warned against making erasures or alterations, and bids with omissions, erasures, conditions, or alterations may be rejected. The document provides instructions for bid execution based on the bidder's legal entity. If the bidder is a sole proprietor, the bid must be executed by the individual. If the bidder is a corporation, the bid must be executed by the president or vice president, and if the bidder is a partnership, the bid must be executed by a partner authorized to bind the partnership. Overall, the document outlines the necessary steps and requirements for bidders participating in the procurement process conducted by the County of DuPage.
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