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Document
BID - Backflow Preventer 2010
Year Created: 2010
DOCUMENT
ITB - Parts for Waterworks 2004
- YEAR CREATED: 2004
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: BID - ITB, IFB, ITT, RFB
This document is an Invitation for Bid (IFB) that outlines the terms and conditions for submitting bids to provide commodities and/or services to the City. The document specifies that bids must be submitted sealed and clearly marked with the bid number, date, and time. Bids received after the specified deadline will not be considered. The document emphasizes that no exceptions will be made for late submissions and that telephone, facsimile, electronic, and verbal bids will not be accepted.
The prices quoted in the bids should include all applicable taxes, delivery charges, and fuel surcharges, and no additional charges should be passed on to the City. The time of proposed delivery must be stated clearly, and if it varies for different commodities, the bidder should specify accordingly. When requested, samples must be provided free of expense, and if not destroyed, they will be returned at the bidder's risk and expense.
The document states that in case of an error in the extension of prices, the unit price will govern. It also clarifies that the use of specific manufacturer names or brands in the bid specifications does not restrict bidders to those particular options. Bidders can propose alternate commodities as long as they provide complete data and identification for the proposed alternatives.
The document includes a certification that the bid is made without any prior understanding, agreement, or collusion with other bidders. It warns that any false statement constitutes a felony and can result in fines, imprisonment, and civil damages.
The City will award the bid to the lowest responsive and responsible bidder, taking into consideration the quality, conformity with specifications, suitability, delivery terms, qualifications, and references. The length of time for delivery and price may also be considered. The City reserves the right to award by item, groups of items, or total bid, and to reject any or all bids if it is deemed to be in the best interest of the City.
Payment terms are specified as "2% -20, Net 30 days" unless otherwise stated by the bidder. The discount period is computed from the date of receipt of the correct invoice or the date of acceptable receipt of goods/services, whichever is later. Late payment charges shall not exceed the allowable rate specified by the Commonwealth of Virginia Prompt Payment Act.
The document clarifies that the receipt of a bid does not constitute an award or an order to ship. Each bid is considered an offer, and if accepted in writing by the City, it will constitute a contract between the bidder and the City. The contractor must provide standard new and unused equipment, and in case of default, the City reserves the right to procure the commodities/services from other sources and hold the contractor liable for any excess cost.
The availability of funds is mentioned, stating that a contract is executory only to the extent of available appropriations. The contractor is responsible for defending and saving the City from liability related to the use of copyrighted materials or inventions. The contractor must comply with all applicable laws, ordinances, and regulations and indemnify the City against any claims or liabilities arising from violations.
The document specifies that all prices and notations should be in ink or typewritten, and any mistakes must be crossed out, corrected in ink, and initialed and dated by the person signing the bid. Furthermore, the bid must be signed by an authorized, responsible officer or employee having the capacity to enter contracts.